Real-World Success Stories with Our Virtual Assistants
Every business has a unique story and we're proud to have been a part of many success tales. Dive into our case studies to see how our Virtual Assistants have made a tangible difference.
List of Services
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How a Virtual Marketing Expert Helped a Beauty Salon Elevate Their Online Presence Virtual Assistants placed a digital marketing and admin VA with deep experience in content creation, campaign planning, and bookkeeping. The VA’s support included: - Planning and scheduling content across Facebook and Instagram - Creating promotional graphics and blog content using Canva - Managing email marketing for events and special offers - Updating the website via the Proventus platform (with light training) - Preparing and maintaining financial records using Sage - Coordinating with the accountant to keep monthly accounts current This hybrid skillset allowed the business to handle both its marketing and financial needs through one dedicated point of contact — with minimal oversight required.How a Virtual Marketing Expert Helped a Beauty Salon Elevate Their Online Presence
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How Virtual Assistants Helped a Consulting Firm Stay Focused on Growth Virtual Assistants placed an experienced administrative professional to support the firm across timekeeping, booking, document formatting, and marketing workflows. The VA: - Collated and followed up on timesheets weekly - Sent monthly invoice data to the accountant - Organised business travel and meetings - Maintained company templates and reporting processes - Scheduled social media content on LinkedIn When the original VA stepped away, Virtual Assistants Group provided a new assistant without any disruption. A full, smooth handover was managed in-house, and the transition actually enhanced outcomes — the new VA introduced improvements in task follow-through, reporting precision, and proactive task management.How Virtual Assistants Helped a Consulting Firm Stay Focused on Growth
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Strategic Digital Support from Virtual Assistants Virtual Assistants matched the organisation with a highly skilled digital marketing VA — Desiree Holden. With extensive experience in content strategy, design, e-commerce, and brand communications, Desiree quickly became a vital part of the team. She: - Developed and managed the organisation’s social media calendar - Created content, graphics, and post copy using Canva - Designed and launched email campaigns using Mailchimp - Provided insights on performance and audience engagement - Suggested new outreach strategies, including video and podcast ideas - Worked independently while maintaining clear communication and alignment with the founder’s tone and goalsStrategic Digital Support from Virtual Assistants
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Hybrid Virtual Assistance for a Post-COVID Workplace Virtual Assistants provided a highly capable hybrid virtual assistant who quickly adapted to the role. Key tasks included: - Managing shared inboxes, diary bookings, and travel logistics - Coordinating staff onboarding, including equipment orders and IT setup - Supporting HR functions such as tracking training records and medical bookings - Overseeing supplier relationships and organising contracts for office services - Handling inventory, office supplies, and ad hoc staff requests - Maintaining digital filing systems and facilitating remote access setup - Supporting internal culture through staff events and gift coordination The assistant attended the office once per week, typically Mondays, to perform in-person tasks such as liaising with vendors, setting up workstations, and managing physical office needs.Hybrid Virtual Assistance for a Post-COVID Workplace
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How Virtual Assistants Supports a Coaching Business Virtual Assistants provided tailored virtual support over a series of projects from late 2022 through 2023. The VA team worked alongside the business owner to deliver: - Visual content creation and scheduling via Canva and Facebook - Backend platform management in Simplero, including automations and course updates - Inbox and document organisation using Gmail and cloud tools - Administrative support for content planning, testimonial collection, and system refinements - Proactive suggestions to streamline operations and improve digital efficiencyHow Virtual Assistants Supports a Coaching Business
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Supporting Run of the Mill with Financial Expertise Virtual Assistants provided a skilled financial assistant with experience in both the nonprofit and creative sectors. This VA became an essential part of the organisation, handling monthly reconciliations, invoicing, reporting, and cash flow management using tools like Xero. When the original assistant stepped away temporarily in 2024, Virtual Assistants Group ensured a smooth handover to another equally qualified VA. Operations continued without disruption, maintaining consistency and clarity in financial reporting.Supporting Run of the Mill with Financial Expertise
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Enhancing Digital Footprint: Yo!Fit's Success Story with Virtual Assistants Ireland Virtual Assistants provided Yo!Fit with a dedicated virtual assistant, adept in both administrative tasks and social media management. This comprehensive support was crucial for laying the foundation of Yo!Fit's social media platforms, ensuring a consistent and engaging online presence.Enhancing Digital Footprint: Yo!Fit's Success Story with Virtual Assistants Ireland
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Empowering Strategic Expansion: Niche Quality Ltd and Virtual Assistants In response to this challenge, the firm partnered with a highly skilled virtual assistant, who brought a rich blend of administrative proficiency and STEM expertise. This virtual assistant was more than just a support staff; they were a strategic asset, adept at managing a diverse array of tasks, from editing and proofreading work to offering QA and IT support.Empowering Strategic Expansion: Niche Quality Ltd and Virtual Assistants
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Comprehensive Support for a Solo Entrepreneur: Virtual Assistants' Success with Agile VA Transitions Recognising the critical need for specialised support, Virtual Assistants Ireland stepped in with a bespoke solution. They introduced an expert Virtual Assistant, adept in navigating the nuanced requirements of a sole interpreter's business. This VA was not just a skilled administrator but a quick learner, ready to delve into the specifics of sign language interpretation services, ensuring every invoice and travel arrangement was meticulously managed.Comprehensive Support for a Solo Entrepreneur: Virtual Assistants' Success with Agile VA Transitions
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Operational Excellence Through Virtual Assistance: The Wayflyer and Virtual Assistants Partnership Virtual Assistants Ireland matched Wayflyer with two skilled VAs, well-versed in administrative coordination and capable of navigating the fast-paced startup environment. The VAs took charge of the interview scheduling process, managing communications with candidates and internal teams, and ensuring the accuracy and integrity of data within the applicant tracking system.Operational Excellence Through Virtual Assistance: The Wayflyer and Virtual Assistants Partnership
Their proficiency was particularly showcased in a scenario where a senior candidate's interview needed rescheduling at the eleventh hour. With professionalism and promptness, the VA communicated with the candidate, ensuring a smooth rescheduling process while maintaining a positive candidate experience.
Additionally, the VAs demonstrated exceptional time management skills in coordinating interviews across different time zones, accommodating the preferences of both the candidates and the interviewing executives. Their proactive approach in identifying opportunities for improving the candidate experience and scheduling efficiency significantly enhanced the recruitment process -
Empowering Digital Transition: Tailored Virtual Assistance for Basesite Virtual Assistants Ireland matched Basesite with a diligent VA - a budding Accounting intellect from University College Cork. With a strong foundation in bookkeeping and a rich history of administrative roles, the VA was ready to dive into Basesite's dynamic operational landscape. The engagement commenced with comprehensive training provided by Basesite to equip the VA with the necessary knowledge for the specific job functions.Empowering Digital Transition: Tailored Virtual Assistance for Basesite
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Streamlining Systems and Time Management for ROC Energy with Virtual Assistants Virtual Assistants Ireland provided Rodger with an Executive, Personal & Team Assistant with over 22 years of experience. The VA was extremely organized, hardworking, and adept at working with C-Suite individuals and teams. She was confident, personable, gregarious, and highly professional. The VA met challenges with enthusiasm and relished their successful navigation. She was proficient in Microsoft Office, including Outlook, Word, Excel, and PowerPoint, as well as Concur Expense system, touch-typing, and audio typing. The VA was also experienced in creativity tools such as Canva, Hootsuite, LinkedIn, WordPress, AVS (video editing), and basic Pro Tools (audio editing). Moreover, she had a background in event management, having planned Investor Annual Meetings, Staff Roadshows, Investor Dinners, Due Diligence Trips, and Christmas Parties.Streamlining Systems and Time Management for ROC Energy with Virtual Assistants
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How Virtual Assistants Helped Increasily Streamline Sales and Operations Virtual Assistants Ireland provided Pasquale with a VA who was available for digital marketing, social media management, and content creation. The VA was an expert in writing, digital skills, public relations, team and people management, budgeting and financial management, research and development, new business pitching and public speaking, social media community management, media training public figures, and social media campaigning, SEO & PPC.How Virtual Assistants Helped Increasily Streamline Sales and Operations